We live in a culture where email overload is almost a fact of life. And for as many advantages as there are to email, there are just as many (if not more) complaints. And you’ve likely heard or uttered some of these statements before:
I receive hundreds of emails a day.
I could literally spend my entire day responding to incoming messages.
I can’t find anything in my inbox.
If you’re feeling overwhelmed and you’re struggling to manage your inbox and your life, you need to watch this video!
Tweet it out: Email is a tool; it isn’t your job. Put it in the right perspective and you will accomplish more. @KevinEikenberry
From this Episode:
Thanks , you hit the right buttons and, I wrote your questions to remind my self to whom , when , how and also, what to subscribe in.
Thanks again
Hayat
Help companies create better webinars. I am in insurance and the days of meetings at hotels are pretty much over. I am inundated by poorly run webinars. HELP I want to stay on top of the information but the webinars are defeating that effort.
By the way your discussion of email overload was very helpful!
Oddly enough, I was cleaning out my inbox when I came across this email. I’d like to share some tips that work well for me.
1. I have different rules set up to help process my email automatically:
newsletters are diverted to an archive where I can go in and retrieve/read at my leisure
automatic responses are sent to a file so I can delete them at once – this is for internal emails only. Our Outlook shows us as we type that the person has an out of office message so I have no need for the computer generated response.
I am an event planner so when I am working on major events that require RSVPs I set up a folder to divert them automatically or move them myself.
2. I respond to emails immediately whenever possible, either to acknowledge receipt and advise of processing or to complete whatever is asked of me. I flag and set a reminder for anything that cannot be handled immediately.
3. When cleaning out my inbox; I start by sorting all UNREAD emails by sender. This enables me to see at a glance the source of non-essential emails. I can make a determination of setting up a new rule, directing to an existing folder or unsubscribing.
4. I also set up folders for routine, repetitive activities so I can process them all at once and keep better track of my workload. This can be done in INBOX or ARCHIVE which is even better because it reduces the amount of space dedicated to your email.
It is a constant struggle but these tips have really helped me better manage my time and productivity.
Thanks for sharing Sherris!